Video: Review of RoomScan Floorplan App

I just came back from San Francisco.

I got a lot of reading done, especially since they delayed my flight for 3 hours.. Argh!

You know I’m always on the look out for slick easy apps that can make an impact for event planners.

I came across the RoomScan app for floor plan design and I thought that it would be perfect for event planners.

There’s been so many times when I looked at a venue and wanted to get the dimensions and layout right away.

This app does it in seconds. You literally just hold your phone up to each wall in the room and out comes a floor plan.

I did a video review of it!

Check it out – Watch

Justin

PS – We have some great specials for Check In Easy this month. Give us a buzz to hear more.

Snow Storm on Your Event Day? Here’s how to handle it

We just survived another 8 inch snow storm here on the East Coast!

To say the least, my dog has not been happy on her walks…

Doing one’s “business” on a snow covered sidewalk is no fun for anyone! hehe :)

snow animated GIF

Recently, I read a story in Colorado Meetings+Events from Keith H, from The Arrangers.

While running a conference for 100 people in Aspen, a snow storm came up out of the blue.

Consequently, there was a group of guests that needed to catch their rescheduled flights the next morning out of Denver. Chain laws were in effect and their vans and buses did not have chains with them.

As a result, he had to make some quick decisions on how to get these attendees to DEN to catch their flights.

With little time to spare, he improvised.

To make this fun, which one of these action plans do you think he implemented?

A. He rented snowmobiles and transported people to Glenwood Springs to take the train back down to Denver.

B. Everyone missed their flight and they had a big slumber party for two days until the roads reopened.

C. He had his office in Vail rent some Hummers and drove them to Aspen. Additionally, he also negotiated a trade for vehicles in Aspen that had chains to replace his current chainless minivans.

Answer: C

The best planners in severe weather areas are always prepared with back up plans and alternative dates just in case a storm strikes.

They most always put together a risk assessment worksheet before an event. (Email me for a sample one)

The risk assessment worksheet ensures that you are prepared for all of your event’s potential pitfalls and provides ideas for backup plans.

Here’s to preparation and planning!

Best,
Justin

PS – And speaking of backup plans and weather, eliminate a potential avalanche of annoyed guests checking in at your event because of a long and sloppy check-in line. Dig out from under your paper lists and check out the app that over 16,000 event planners are using. http://www.checkineasy.com

 

Justin Baer
Founder, CEO
Check In Easy Guest List & Event Check-in App
http://www.checkineasy.com
P: (800) 610-8587 x3
Justin@CheckInEasy.com

“Your app made such a difference at our Annual Sales Leadership Conference in London. We were able to check in our 250 delegates using our iPads in a matter of minutes. The user-centric search function made the process incredibly speedy and we added in additional notes such as their job title, and highlighted our Executive Leadership Team (VIPs). Thanks again – we will never have to use hard copies and pesky Excel spreadsheets again!”
- Lindsey Chynoweth, Event Specialist, Thomson Reuters

“I am finally back in the office and wanted to THANK YOU so much for your help with the system.  It was a huge success and a hit amongst press people and other internal departments alike.”
- Tamika Young, MTV Communications

“The Check-In Easy app not only expedited our check in process by eliminating those dreaded long lines but looked incredibly sleek and sophisticated too. In comparison to previous events, this was our most efficient check in system to date and more importantly gave us real-time attendee numbers. We’ll never go back to paper lists again!”
-Jennifer Pack, Manager, Strategic Marketing, NBC Universal

Holiday Dessert of the Season – Strawberry Santas – Office Holiday Party Must Have

Pics below!

Once in a while something catches my eye (and stomach in this case:) that is a simple item you can bring to your event or meeting that adds a little extra something to carry it from Good to GREAT.

I saw this holiday dessert blowing up on Pintrest and had to share.

Strawberry Santas – it’s strawberries filled with ricotta and iceing shaped to look like little pudgy Santa’s. See here.

It’s something special that gets people TALKING, TWEETING and LOVING your event.

Best of all they are super easy for your or your caterer to make. (recipe here)

Check out the pics and recipe.

Have a great week!
Best,
Justin

P.S. – Life’s too short.. have dessert first!

Strawberry Santas

 

9 Last Minute Ideas to Help Make Your Office Holiday Party Epic

It’s here…holiday office party time. With 4 weeks until Christmas, planners are busy putting together what we hope is the most epic company holiday party ever.

We are seeing some really cool trends that might help pour a little fun on you otherwise boring party.

1. Use this easy tool to gather all your guest’s photos in ONE album

It’s all about engaging your guests – Have your guests use the Eversnap app to collect all the photos & videos from the party in ONE real-time album. Eversnap is available on iOS, Android, web, and mobile web. It even has the ability to let users contribute by emailing photos to an album. You can also project a live slideshow of everyone’s photos on a TV/projector screen as they are being taken!  Check it out at http://eversnapapp.com (use the code Snap20 for 20% off)

2. Themed holiday parties can be fun

Ugly holiday sweater parties are actually still in style. It’s fun, festive and it creates a natural ice breaker for the engineering department peeps who usually don’t speak to the marketing folks. And who doesn’t love wearing a puff painted snowman mock turtle neck?! Other themes trending: Christmahanukwanzaa & Holiday Karaoke

(Photo: People Magazine)

3. Giving Back

Do a canned food drive. Your company is not just about helping customers. It’s also about helping people. Have a simple canned food drive at the entrance to your holiday party. You could do a simple contest, like bring 10 cans and get a $5 starbucks gift card.

4. Goodie Bag’s aren’t just for children

Add a fun take away like a meaningful meaningful gift from watsibely.com’s (Watsi + Goldbely) Holiday Gift Package which features epic snacks from across the USA curated by the Goldbely.com team. Each gift you buy for your event guests will have all proceeds go directly toward saving someone’s life through Watsi!

Other option: There are some really cool onsite activities from photo booths to make your own flip-books. Other trending activities: Create your own snow globes, decorate a ginger bread house, green screen pictures. For flip books, check out http://goflipyourself.com/

5. Get your music right for once

Ditch the boring holiday music. It’s boring, no fun and you’d be surprised as to who came to life at your party with a little Beyonce playing. Get a RequestNow holiday account and let users swing by the drinks table to request songs.

6. Party at the office? Try this

A large percentage of holiday parties are occurring at the office. If this is the case, some inexpensive fun pranks make for a memorable event. Turn your conference room into a holiday snow globe! All you need is an industrial blower and styrofoam peanuts.

7. Cocktails Schmocktails.

Alcohol is usually a must if you want people to let their hair down. But this year, don’t just have a boring open bar. Have the various departments at your company come up with a specialty cocktail that represents their team. #teambuilding. For instance: the engineering team might want to have an assortment of Belgian Enginbeers. Use BarNotes to find the best recipes.Here are a few great recipes suggested by Peter Bodenheimer, the CEO of Barnotes.
http://barnotes.co/recipes/clyde-common-egg-nog
http://barnotes.co/recipes/seasonal-rum-sour

8. Coolest holiday dessert I’ve seen this year!

Still a trend is mini desserts. Mini doughnuts, pies, ice cream sandwiches, and yes, ugh mini-cupcakes, although that is so 2011. The ‘All The Cooks’ IOS and Android app is a great resource for tons of holiday recipes. Check out these super cute Strawberry Santas (recipe below).

http://www.allthecooks.com/vickys-strawberry-santas-with-dairy-free-option.html

Some additional recipes from the AlltheCooks team
http://www.allthecooks.com/vickys-gingerbread-men-with-christmas–halloween-ideas-gluten-dairy-egg–soy-free.html
http://www.allthecooks.com/vickys-christmas-yule-log-dairy-egg-and-soy-free.htm

9. Ditch your ugly paper guest list this year with the Check In Easy App

It’s 2013, not 2008! So ditch those horrible looking printed out guest lists and ugly brown clipboards at your event’s check-in. With Check In Easy, you can create a killer first impression, have your list on multiple iPads or Android devices all syncing so party crashers beware and click a button at the end of the event to export an excel file which will show you who checked in and at what time.

Video: What Event Planners Can Learn from Uber

I just got back from visiting our new San Francisco office! (Check out some pics of the new space). Click here to view the full album

Seating Area

It was a long flight out there.

While I was on the plane..

(I might have been a little delirious.. haha)

I recorded this brief brainstorm video on events and what planners can learn from the startup, Uber.

Uber is one of the fastest growing startups in the country and I think there is something we all can learn from their business model. They are a revolutionizing and completely disrupting the car service and taxi business.

Check out the look of my seat mate as I’m recording!

Watch the video here.

All the best,
Justin

A Scary Good Deal on Check In Easy

Happy Halloween!

We are all dressed up here at the San Francisco office today for our Halloween party. I’ll try and post some pics!

Our marketing director, however is the Ghost of Event Plannners Past! haha.. I snapped a pic. See below.

On to the spooky good news for you…

Since we recently hit 13,000 users, we are offering a 13% discount on Check In Easy for 3 days only!

Now’s the time to scare the heck out of your old school paper and pen guest lists.

Use the discount code: scary at checkout.

Event Management Software Provider Certain Acquires Check In Easy

Event Management Software Provider Certain Acquires Check In Easy

October 02, 2013 at 4:00 AM

Addition of leading mobile app for event check-in extends Certain’s ability to deliver outstanding event experiences that yield measurable returns for marketers and event planners

SAN FRANCISCO – October 2, 2013 – Certain Inc., the leader in enterprise event management software, today announced it has acquired Check In Easy, a mobile app that streamlines, simplifies and increases the speed of event check-in and on-site registration to improve the event experience for attendees and the productivity of event organizers.

With more than 12,000 users from leading companies, such as McKesson Corporation and Sony Music Corporation, Check In Easy enables Certain to combine a superior check-in service with its unmatched event personalization and management capabilities, designed to increase event value for all stakeholders – marketers, attendees, exhibitors and event organizers.

“Certain is moving aggressively to deploy industry-leading technology that enables marketers and event planners to deliver highly-personalized event experiences for their attendees,” said Peter Micciche, CEO of Certain. “With Check In Easy’s proven, lightning-quick registration capability, event organizers can deliver a great event ‘first impression’ and more easily capture attendee data for critical lead generation activities during and after an event to accelerate revenue.”

The Check In Easy mobile app allows event professionals to complete the check-in process for both pre-registered attendees and on-site additions in a fraction of the time it takes with a traditional paper and pen process. A new Boarding Pass feature further reduces check-in to a simple one-second scan. Targeted text and email alerts keep event staff and attendees up to date on important attendee arrivals, room changes and other late-breaking event information. Attendee lists automatically sync between mobile devices, keeping data organized and eliminate the need for manual reconciliation. Answers to ad hoc queries and statistics are available instantaneously, and Check In Easy even allows event planners to track event progress remotely. Downloadable at www.checkineasy.com for both iOS and Android devices, Check In Easy will continue to work with any event management platform and as a stand-alone app.

“Check In Easy provides a fast and efficient way for us to handle registration for all our events. With virtually no training required, it has been pivotal in raising the productivity of our on-site registration staff and has dramatically improved the attendee experience,” said Alison Becker, Senior Director, Experiential Marketing, Ciena. “We have many regional events and Check In Easy provides a seamless process regardless of internet connection.”

With Certain and Check In Easy, event planners and marketers can provide highly branded and personalized event experiences from the moment attendees begin the registration process through onsite check-in and participation in the most relevant sessions, activities, social networks and face-to-face meetings that match their interests. By collecting rich attendee profile data and integrating with Marketing Automation and CRM systems, Certain helps marketers optimize event follow-up and incorporate events as a measurable touchpoint in the revenue cycle.

“It’s fantastic to have the backing and resources of a leading event management company,” said Justin Baer, Founder of Check In Easy. “We developed Check In Easy to forever change the event check-in process – paper, pen and dog-eared spreadsheets are now a thing of the past. It will be exciting to see the next phase of Check In Easy as it benefits from the wealth of industry expertise and technical depth available at Certain, a knowledge base dedicated to helping marketers deliver exceptional attendee experiences that measurably impact the sales pipeline.”

Try a free trial of Check In Easy today.

To learn more about Check In Easy please join us on October 10th at 12:00pm ET and 9:00am PT for, Revolutionizing your Attendee Experience with Check In Easy, a detailed webinar on how Check In Easy and Certain are working to improve the attendee experience for all events.

About Certain: Powering Connections, Accelerating Business
Certain provides a complete enterprise event management platform that powers personalized event experiences and enables meaningful connections to accelerate business. Used by the largest corporations, meeting management companies and event producers worldwide, the Certain platform enables attendee management, event branding, social and mobile participation, and 1-to-1 meetings that engage audiences and maximize event value for all participants. With Certain’s proven SaaS-based technology, cross-functional event teams collaborate, streamline processes and reduce costs to execute flawless events with operational excellence. To maximize the business impact, the Certain platform integrates easily with marketing automation and enterprise systems to deliver rich customer insights as well as event intelligence.

Headquartered in San Francisco, Certain has operations and sales offices in North America, Europe and the Pacific Rim. For more information please visit www.certain.com.

Contacts
Michelle Schofield
Certain,Inc.
(650) 393-0530
mschofield@certain.com

The Delta Airlines Video That Will Make You Cry

So the other day my mom sent me one of those forwarded email chains.

It said, “Watch this video, I had no idea Delta Airlines did this” and “Keep a tissue close by.”

So of course, I was curious and watched the youtube video (which now has over 1 million views).

Wow, It was worth it.

Set to music, it captures the Delta ground crew at an airport caring for a fallen soldier with a special ceremony.

Everyone I forwarded it to was not only touched, but so pleasantly surprised that company would take the time and effort to do something like that.

And yes, I definitely shed a tear.

Watch it here.

It made me appreciate Delta as a company

Want to fly Delta on my next trip

Work for Delta… ok well not work for them, but feel the pride their employees must have for their employer.

So what does this have to do with your job or events?

Well, I know a lot of our Check In Easy clients run sales meetings, investor conferences, and the like..

Most of these are rather boring and run the same way each and every year.

Ok so my challenge to you.

Incorporate something at your event where your guests walk away saying to themselves..

“I love being associated with this brand, company, event etc.”

Maybe it’s a video, maybe it’s a funny speech from your president that is a little more casual than people expect, a story about how the employees got together to help one another in a time of need, something where your guests walk away feeling good about your brand.

The big idea here is FEEL.

I guarantee adding something like this to your event, will make it one to remember.

Have any questions? Feel free to email or call me, I love brainstorming event ideas.

Have a great day!

Justin M. Baer
Founder, CEO
Check In Easy

http://www.checkineasy.com

Phone: (800) 610-8587 ext 3
Mobile: (410) 935-1999
Fax: (800) 610-8587
Justin(at)CheckInEasy.com

“Your app made such a difference at our Annual Sales Leadership Conference in London. We were able to check in our 250 delegates using our iPads in a matter of minutes. The user-centric search function made the process incredibly speedy and we added in additional notes such as their job title, and highlighted our Executive Leadership Team (VIPs). Thanks again – we will never have to use hard copies and pesky Excel spreadsheets again!”
- Lindsey Chynoweth, Event Specialist, Thomson Reuters

“I am finally back in the office and wanted to THANK YOU so much for your help with the system.  It was a huge success and a hit amongst press people and other internal departments alike.”
- Tamika Young, MTV Communications

“The Check-In Easy app not only expedited our check in process by eliminating those dreaded long lines but looked incredibly sleek and sophisticated too. In comparison to previous events, this was our most efficient check in system to date and more importantly gave us real-time attendee numbers. We’ll never go back to paper lists again!”
-Jennifer Pack, Manager, Strategic Marketing, NBC Universal

Event Dessert of the Year – Hamburger Cupcakes, You’ve got to see this!

Photos Below!

You know how I always talk about small things at your events that can make a big difference (Check In Easy being one of them)

or

OUT OF THE BOX IDEAS that get people TALKING, TWEETING and REMEMBERING your event??

I just saw this at an event and it’s a so fun and cool.

Had to share…

Hamburger Cupcakes! See pics below!

Seriously. It’s all cake, but they look like cupcakes.

People couldn’t stop talking about them, taking pictures and tweeting with hashtags.

Your caterer can definitely make them. See full recipe here!

Just a little idea for ya.

What do you think? More fun than cookies, right?

Best,
Justin

Photos: http://www.theidearoom.net/2011/11/hamburger-cupcakes.html

Why Richard Branson is the Best Event Planner in the Country

Plane Pics Below

Last week I had to fly to San Francisco for a meeting.

It was a quick round-tripper, but I dreaded the two 5+ hour flights.

However, one of the best parts of the trip was getting the inspiration for this email.

I flew US Airways going out and VirginAmerica going back.

What a difference!

Air travel these days is

Commoditized

Boring

The same old same old

If there weren’t logos on the insides of the planes, you probably couldn’t tell what airline you were on.

UNLESS…

You were flying on Richard Branson’s VirginAmerica.

Wow!

You walk into the plane and you instantly feel like you’re in some hip, cool club.

The lights are low

Purple lighting is cascading throughout the plane

Moderate-beat house music is playing

The seats are white, have TVs and look like some sort of spaceship.

Slightly more attractive flight attendants… don’t hate, I’m just saying :)

Talk about a branding experience… (see plane pics below)

Ok so the point?

Airlines aren’t the only things that all seem the same these days.

Events do too!! (I’ve been to MANY)

Same old, same old

BUT

For very little, you can treat your attendees to something new.

Something they’ve never experienced before at an event.

With a little creativity…

Think about ways to make the experience something people would write about or tell their friends.

You will be amazed that it’s most likely the small things that people really notice.

Like, the nice smelling Method hand soap in the VirginAmerica bathroom instead of that horrible blue stuff.

One other easy way to add a little hip to your oh-so-unhip meeting? :)

Ditch your old paper check in list from 1973 and use a tablet with Check In Easy.

It’s a simple, inexpensive, guaranteed way to make an awesome first impression.

Over 11,000 planners have made the switch.

Take a test drive now! http://www.checkineasy.com

Or email me back and we’ll set up a demo call with your event team.

Have a creative day!

Justin

PS – Have any creative ideas that could help other planners? Email me, justin@checkineasy.com We’re compiling a great list to send around shortly.

Justin M. Baer
Founder, CEO
Check In Easy

http://www.checkineasy.com

Phone: (800) 610-8587 ext 3
Mobile: (410) 935-1999
Fax: (800) 610-8587
Justin@CheckInEasy.com

Photo:http://www.nycaviation.com/newspage/wp-content/uploads/2012/03/virgin-review-8-620×413.jpg


Photo:http://www.ausbt.com.au/photos/view/size:640,480/4cc4c48e009040969b5a265b767f1340-VirginAmericaMainCabin-economy-seats.jpg

Photo: http://www.theblaze.com/wp-content/uploads/2013/04/virgin-america-delivery_1-620×413.jpg
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